Recalling a sent message in Outlook can be helpful if you have sent a message by accident or would like to make some modifications. Be warned: an email may get recalled only if the recipient hasn't opened it. Note that, in addition to this, you should and the recipient should use Outlook in the same organization. This is how:
How to Recall an Email in Outlook
For the Outlook Desktop Application:
Open Outlook: Open the Outlook program on your desktop.
Find Sent Items:
In the left pane, click on Sent Items to locate the email you wish to recall.
Open the Email:
Double-click on the email message, and it will open in a new window.
On the top menu, click on the “Message” Tab.
In the window with the open message, click the Message tab in the top menu.
Click on Actions:
In the Move group, click the Actions button.
Select Recall This Message:
From the drop-down menu, select Recall This Message.
Select Recall Options:
You will have two options:
Delete unread copies of this message: This will delete the messages from the inbox of that particular recipient if they have not yet opened it.
Delete unread copies and replace with a new message: After this selection, the message will recall itself, allowing you to send a new one.
Choose the option of choice and click OK.
The Confirmation:
For each recipient, you will get a notification about whether the recall was successful or failed. This will show up in your inbox.
For the Outlook Web App:
Unfortunately, the message recall feature is not the subject of the Outlook Web App. You need to use the desktop version for this feature to work.
mportant points
Recipient's action: If the recipient actually opened the email, it's too late to recall it with success.
Notification of recall: The recipient may receive a notification regarding your attempt to recall the message, even whether successful or not.
Same organization requirement: The recall will work only when both you and the recipient use Outlook in the same exchange organization.
Alternatives
If recalling the email seems impossible, you can send a follow-up email outlining the mistakes or providing correct information. You can also utilize Outlook for "Delayed Delivery" to schedule emails- thus providing a brief window to catch mistakes before they go out.
By following such steps, you should successfully recall your email in Outlook because the required conditions for a successful recall exist.
How to Recall an Email in Outlook
For the Outlook Desktop Application:
Open Outlook: Open the Outlook program on your desktop.
Find Sent Items:
In the left pane, click on Sent Items to locate the email you wish to recall.
Open the Email:
Double-click on the email message, and it will open in a new window.
On the top menu, click on the “Message” Tab.
In the window with the open message, click the Message tab in the top menu.
Click on Actions:
In the Move group, click the Actions button.
Select Recall This Message:
From the drop-down menu, select Recall This Message.
Select Recall Options:
You will have two options:
Delete unread copies of this message: This will delete the messages from the inbox of that particular recipient if they have not yet opened it.
Delete unread copies and replace with a new message: After this selection, the message will recall itself, allowing you to send a new one.
Choose the option of choice and click OK.
The Confirmation:
For each recipient, you will get a notification about whether the recall was successful or failed. This will show up in your inbox.
For the Outlook Web App:
Unfortunately, the message recall feature is not the subject of the Outlook Web App. You need to use the desktop version for this feature to work.
mportant points
Recipient's action: If the recipient actually opened the email, it's too late to recall it with success.
Notification of recall: The recipient may receive a notification regarding your attempt to recall the message, even whether successful or not.
Same organization requirement: The recall will work only when both you and the recipient use Outlook in the same exchange organization.
Alternatives
If recalling the email seems impossible, you can send a follow-up email outlining the mistakes or providing correct information. You can also utilize Outlook for "Delayed Delivery" to schedule emails- thus providing a brief window to catch mistakes before they go out.
By following such steps, you should successfully recall your email in Outlook because the required conditions for a successful recall exist.